Start Paying Attention to Printer/Copier Optimzation

Earlier this week, we talked about ways that could help you begin to optimize yourprinter/copier fleet.  Despite their importance to company performance, printers and copiers are rarely managed as a corporate asset. This inevitably results in increased operating costs, sub-optimal leases and contracts, and lost opportunity for process improvement.

We asked the question, where do you have to begin?  We provided five steps on how to get the optimization process started, with the first step being to “Pay Attention”.  Many companies struggle to understand just how many printers reside in their corporations, how many pages are printed each month, or the cost of each sheet of paper that passes through their printer fleet.  Man have little standardization and most fleets are fragmented and non-integrated in company placement philosophy. 

Since this effort is often overlooked in the demands of day-to-day operations, it can be beneficial to engage an outside firm to conduct the assessment and make recommendations for improvement. The timing of your activities can be crucial as well. Don’t wait until your contracts are about to expire; a lack of time to respond often forces companies to simply re-up their contracts and hope for the best.

What Can Be Done TODAY to Pay Attention?

1 – Compile and regularly update a complete asset list including:

-          Make and Model

-          Serial Number

-          Location

-          IP Address

-          Volume

-          Acquisition Dates

-          Contract Information

-          Suppliers

-          Important Dates (expirations, reweals, etc.)

-          Costs

-          Performance

-          Utilization

2 – Calculate your current per page cost for each device.

-          Hardware

-          Maintenance and Support

-          Consumables

3 – Map your operational process used to assess, acquire and manage devices.

-          Discover and document current strategic goals for your device fleet.

-          Understand how your organization uses different types of documents.

-          Consider how your current fleet add/supports/detracts from operation efficiencies.

If you or a  business partner are currently looking into saving money with optimizing your copier/printer fleet and would like more information on our products and services, please contact James Thomas at the MPS Group:

TELEPHONE: 210-344-0332

EMAIL: info@fixmyprinter.com

We look forward to doing business with you.